![]() ![]() That means you get to save both money and space, as well as time that would otherwise be spent searching through those cabinets for that one elusive document. ![]() When all your documents are digital, you don’t have to rent out extra space just to fill it with filing cabinets. The benefits of a paperless law firm It’s a time, money, and space saver Paper documents just don’t provide that level of peace of mind. Documents in cloud storage, on the other hand, cannot get soaked or physically destroyed. Hurricanes, floods, fires, and other disasters have the potential to do devastating damage, particularly if all your important documents only exist in printed form.Īt best, you’d have to dig through rubble for those crucial pieces of paper. Unfortunately, any practice area can be struck by natural disasters. The truth is, misplaced documents can still be a problem even with a pristinely organized storage space and an ideal storage system that dictates where each document has to go. Misplaced documentsĪs we’ve established already, lawyers deal with a lot of paperwork on a daily basis and need an incredibly well-organized filing system to prevent files from getting lost. The 2 main risks of not going paperlessīefore we consider how a paperless practice management system can benefit your firm, let’s look at two risks of not going paperless. In states like New York, certain documents need to be signed using “wet signatures,” and this needs to be taken into consideration during the digitizing process, since not everything can be turned into a paperless workflow.Īt the same time, most workflows can be digitized, and a paperless law office is entirely realistic. ![]() Some things cannot be done using digital files, of course. If your firm is already digitizing its legal practice management or document management, you’re already likely using significantly less paper than your competitors, and much closer to going totally paperless. The fact that around one-third of all the firms in a recent survey handled their document management using a cloud-based model-in other words, paperlessly-already goes a long way to indicate as much: Sign up for free trial Chat with Sales See pricing Is going paperless even possible in the legal world?Įssentially, yes, it’s possible to go paperless as a legal firm. While the concept of a paperless office has become more appealing since COVID-19 pushed more people into working from home, the ABA (American Bar Association) has been discussing them since 2019-a full year before the start of the pandemic. That also means that anytime a client requests a contract or similar legal document, a paperless firm would send it to them in the form of an electronic document, not a printed one. These electronic files are then used in the place of printed copies. Instead of printing every document, paperless law firms convert their paper files into digital documents. That brings us back around to the idea of adopting a paperless system.Ī paperless law office, simply put, is a legal practice that keeps minimal, if any, paper copies of their documents to hand. Needless to say, document management is both crucial and difficult at any law office. First-time clients will already necessarily bring new documents with them, and then there are repeat clients’ files that are full of details about every interaction the law practice has ever had with those clients. What is a paperless law office?īefore we dive deeper into what it means to go paperless, let’s consider what any modern or virtual law firm has to contend with.įor starters, there’s a lot of paperwork involved in the world of law. In this guide, we’ll break down how you can do that, step by step. To get that elegant, organized, well-maintained law office, there’s one route you can take. But realistically, how does that happen?Įven the world’s best document management system can’t keep every piece of paper in the right place one hundred percent of the time, after all.īut that’s just the thing: The paper itself is the problem. Most lawyers probably want their office to look like the ones in Suits. If you were asked to picture a law office right now, your mind would probably go to one of two places: the sleek, modern offices that everyone in Suits spends most of their time in, or a cluttered space full of piles of paper documents and bookshelves lined with binders packed with even more paper. ![]()
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